Vendor Center

How to do Business with the City of Newport.

Vendor/Bidder Registration:

Vendors/Bidders must register using the provided form. All previously registered vendors are required to re-register.

Vendor Registration has Arrived:

It has become necessary to automate our bidder/proposal process. This automation effort is to better serve the increasing volume of bids and to get packages into the hands of prospective bidders more quickly. The City of Newports Purchasing Division now has a Bidder Registration area.

Only ACTIVE vendors will have the ability to download and print bid packages. There will no longer be a direct mail vendor list as in the past. You must obtain the packages via the web site.

1. Registration Proceedures.
   
   
2. Already Registered? Log-in (Already Registered)
   
   
3. Bid Tabulations are on the Left Nav Box under Bid Tabulations
   
   

Purchasing Authority:

Please use the left navigation bar under Forms & Links (Standard Operating Procedures (SOP)) for more information.

Competitive Procedures for Contract Award:

Please use the left navigation bar under Forms & Links (Standard Operating Procedures (SOP)) for more information.

Submission of Offers:

Please use the left navigation bar under Award Procedures.

Information about Offers and Awards:

Please use the left navigation bar under Award Procedures.

Contracts:

Please use the left navigation bar under Award Procedures.

Requests for Payment:

Vendors submit invoices to the ordering State agency once all items covered by the Purchase Order have been delivered or completed or, in the case of Blanket Orders, once each month for items delivered or completed since the last billing. Payment will not be considered for items not covered by the Order, for quantities (or monies) exceeding those authorized by the Order, or where unit pricing does not agree with the Order. Once billings have been reviewed and accepted, the State agency will forward a copy of the invoice with a voucher for payment to the State Controller, who will authorize payment through the State Treasury. Checks are mailed to the vendor's address on the Order.

No payment will be authorized if the Controller does not have a copy of the Vendor's IRS W-9 Form on file. A copy of the form may be downloaded at the Website using the link at the right or by using the left navigation bar under Purchasing Links. Please mail completed W-9 Forms to:

City Hall
43 Broadway
Accounting Division
Attn: W-9
Newport, RI 02840